Microsoft Office Tutorials and References
In Depth Information
Emailing your Microsoft Office files
Table 9.1 (continued)
File type
What software you
need to open it
When to use it
Potential
pitfalls
Word 97-2003
Document
(.doc)
Excel 97-2003
Workbook (.xls)
PowerPoint
97-2003
Presentation (.ppt)
Any version of
Office after
Office 97 (includ-
ing Office 2010
and Office 2007).
You can also use
the free Viewer
programs for
Word, Excel and
PowerPoint, but
these can only be
used to read on
screen and print.
You can
download these
programs from
the Microsoft
website.
If you’re sending
somebody an Office
document and
you’re not sure
they’ve got a recent
version of Office.
Recipients can use
their copy of Office
to edit the
documents.
You might lose
some features
in your
document that
aren’t
supported by
older versions
of Office,
including
some
presentation features.
PDF
Adobe Reader or
equivalent. This
free software can
be downloaded
at www.adobe.
com and is
already installed
on most PCs.
If you’re sending
finished documents
that recipients do not
need to edit, such as
newsletters or
posters, or if
recipients do not have any
version of Office.
Can also be used to
prevent people
editing your work.
A PDF is like sending
a printout in the form
of a file. It preserves
the appearance of
your file well.
Documents
cannot be
easily edited.
 
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