Microsoft Office Tutorials and References
In Depth Information
Emailing your Microsoft Office files
It’s easy to create a new ﬁ le version. You don’t need to do this at all if you’re
sending someone an Ofﬁ ce 2010 or Ofﬁ ce 2007 ﬁ le, because you can just send them the
same ﬁ le you use. Otherwise, you use a feature called Save As. This will save a new
copy of the ﬁ le on your computer, and this new copy can use a different ﬁ le type.
In the 2007 versions of Word, Excel and PowerPoint, there is a shortcut you can
use to create PDF and Ofﬁ ce 97-2003 ﬁ les. Open your ﬁ le in Ofﬁ ce and then
click the Ofﬁ ce button. Hover the mouse pointer over Save As for a moment and
you’ll see some options appear on the right (see Figure 9.8). You can then click
one of these for the ﬁ le type you want to use, and can skip Steps 1 to 3 below.
If you’re not using Ofﬁ ce 2007, you have to follow these ﬁ ve steps:
1. Open the ﬁ le in Ofﬁ ce.
2. In the backstage area, click Save as.