Microsoft Office Tutorials and References
In Depth Information
Emailing your Microsoft Office files
If you created a PDF ﬁ le, it will be open on your computer in Adobe Reader so
you can see how it came out. If you’re not happy with what you see, you can use
the Page Layout ribbon in Word and Excel to change how your document looks
and then try again.
If you created a 97-2003 ﬁ le, I recommend that you close the ﬁ le, and then open
the version you just saved. This should show you if anything important is
If you carry on working and don’t close the ﬁ le, your changes might be saved
to the new copy you made for emailing, and not to your original ﬁ le. This
happens if you save in a Word, Excel or PowerPoint ﬁ le type.
Now you have a version of the ﬁ le to share, you’ve done the difﬁ cult bit. All you
need to do is attach the ﬁ le to your email. Write your email in the normal way
using Windows Live Mail, and then click Attach at the top of your email
composition window (indicated in Figure 9.10). A ﬁ le browser opens, which you can use
to navigate to the ﬁ le you want to attach. When you’ve found the ﬁ le you want,
double-click it, or click it and then click the Open button. You can add multiple
ﬁ les to the same email message. As well as attaching Ofﬁ ce ﬁ les, you can attach
digital photos using this technique.
The ﬁ le is shown above your email text, as you can see in Figure 9.10. You can
click the ﬁ le and press the Delete key on the keyboard to remove it again. The ﬁ le
size is shown in brackets after each ﬁ le too. Keep an eye on this. If you send ﬁ les
that are too large, you’ll block up the recipient’s email connection. Don’t send
anything that has GB in the ﬁ le size under any circumstances. I recommend you
ask the recipient before you send anything of more than 1MB, which is the same
as 1024KB. With permission, you can get away with sending ﬁ les that add up to
about 10MB on a single email, but that’s a very big email and you should avoid it
if you can. For anything larger than that, you’re often better off putting it on a disc,
stufﬁ ng it in a jiffy bag, and sending it the slow way.