Microsoft Office Tutorials and References
In Depth Information
Emailing your Microsoft Office files
If you created a PDF fi le, it will be open on your computer in Adobe Reader so
you can see how it came out. If you’re not happy with what you see, you can use
the Page Layout ribbon in Word and Excel to change how your document looks
and then try again.
If you created a 97-2003 fi le, I recommend that you close the fi le, and then open
the version you just saved. This should show you if anything important is
If you carry on working and don’t close the fi le, your changes might be saved
to the new copy you made for emailing, and not to your original fi le. This
happens if you save in a Word, Excel or PowerPoint fi le type.
Now you have a version of the fi le to share, you’ve done the diffi cult bit. All you
need to do is attach the fi le to your email. Write your email in the normal way
using Windows Live Mail, and then click Attach at the top of your email
composition window (indicated in Figure 9.10). A fi le browser opens, which you can use
to navigate to the fi le you want to attach. When you’ve found the fi le you want,
double-click it, or click it and then click the Open button. You can add multiple
fi les to the same email message. As well as attaching Offi ce fi les, you can attach
digital photos using this technique.
The fi le is shown above your email text, as you can see in Figure 9.10. You can
click the fi le and press the Delete key on the keyboard to remove it again. The fi le
size is shown in brackets after each fi le too. Keep an eye on this. If you send fi les
that are too large, you’ll block up the recipient’s email connection. Don’t send
anything that has GB in the fi le size under any circumstances. I recommend you
ask the recipient before you send anything of more than 1MB, which is the same
as 1024KB. With permission, you can get away with sending fi les that add up to
about 10MB on a single email, but that’s a very big email and you should avoid it
if you can. For anything larger than that, you’re often better off putting it on a disc,
stuffi ng it in a jiffy bag, and sending it the slow way.
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