Microsoft Office Tutorials and References
In Depth Information
Appendix B: Glossary
encryption A way to protect a fi le so that it cannot be read unless you enter a
password.
Enter key Sometimes called the Return key, this is used to start a new paragraph
in Word, to tell the computer you’ve fi nished entering information, or to
confi rm an action.
Excel An application in the Microsoft Offi ce suite that is used for creating
spreadsheets.
fi eld In a mail merge, a fi eld is equivalent to a column on a spreadsheet. Fields
describe the different pieces of information available about each person or
thing (or record). A fi eld might be ‘name’.
fi le A document on your computer. Word, Excel, PowerPoint, and OneNote all
create fi les that store your information. A fi le can usually only be opened by
the program that created it. There are exceptions, but you can’t open a
PowerPoint fi le in Word, for example.
fi le name The name used to identify a fi le on your computer.
fi le type Different programs create fi les of different types. If you want to move
a fi le from one program to another, you might need to create a new version
of your fi le that is compatible with the program you want to open it in. For
example, if you want to open a Word 2010 document using Word 2000,
you’ll need to save it in the old fi le type that Word 2000 used. If you want to
share a fi le with someone, you need to make sure it uses a fi le type their
software can open.
fi lter A fi lter is used to hide information you don’t want to see in a spreadsheet
or mail merge, so that you only see information you want. You could fi lter
your address book to show only people who live in Birmingham, for
example.
folder In Windows, a folder is used to group together a collection of fi les. It is
represented by an icon of a stationery folder, which is usually yellow. You
can put both fi les and folders inside folders.
 
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