Microsoft Office Tutorials and References
In Depth Information
Appendix B: Glossary
encryption A way to protect a ﬁ le so that it cannot be read unless you enter a
Enter key Sometimes called the Return key, this is used to start a new paragraph
in Word, to tell the computer you’ve ﬁ nished entering information, or to
conﬁ rm an action.
Excel An application in the Microsoft Ofﬁ ce suite that is used for creating
ﬁ eld In a mail merge, a ﬁ eld is equivalent to a column on a spreadsheet. Fields
describe the different pieces of information available about each person or
thing (or record). A ﬁ eld might be ‘name’.
ﬁ le A document on your computer. Word, Excel, PowerPoint, and OneNote all
create ﬁ les that store your information. A ﬁ le can usually only be opened by
the program that created it. There are exceptions, but you can’t open a
PowerPoint ﬁ le in Word, for example.
ﬁ le name The name used to identify a ﬁ le on your computer.
ﬁ le type Different programs create ﬁ les of different types. If you want to move
a ﬁ le from one program to another, you might need to create a new version
of your ﬁ le that is compatible with the program you want to open it in. For
example, if you want to open a Word 2010 document using Word 2000,
you’ll need to save it in the old ﬁ le type that Word 2000 used. If you want to
share a ﬁ le with someone, you need to make sure it uses a ﬁ le type their
software can open.
ﬁ lter A ﬁ lter is used to hide information you don’t want to see in a spreadsheet
or mail merge, so that you only see information you want. You could ﬁ lter
your address book to show only people who live in Birmingham, for
folder In Windows, a folder is used to group together a collection of ﬁ les. It is
represented by an icon of a stationery folder, which is usually yellow. You
can put both ﬁ les and folders inside folders.