Microsoft Office Tutorials and References
In Depth Information
Saving your work
Saving your work
Word automatically opens a new blank document when you start the program. So
when Word opens, you’ll be faced with a sight that will either inspire you with its
endless possibilities or strike fear into your heart: a blank page.
Before you let rip with your creativity, though, I recommend that you save your work.
If you have used any other programs, you might have saved ﬁ les before. Whenever
you create a new ﬁ le or make changes to an existing ﬁ le, you need to save it on
your computer’s hard disk. It is important to save whatever ﬁ le you’re working on
regularly, because anything in the computer’s memory (including your current work)
is wiped if there’s a power cut or your PC freezes (which happens rarely with
modern PCs). Anything that you have already saved on the hard disk will be safe, though.
Saving your ﬁ le also means that you can come back to it again another day to
reread it, work on it or even modify it for another purpose.
Saving is not the same as backing up. When you save something, you store
it in a ﬁ le on your computer so it’s still available even after you switch the
machine off and on again. When you back up, you make a spare copy of that
ﬁ le, just in case the computer it’s stored on breaks down.
Given that you haven’t typed anything yet, it might seem an odd time for me to
mention this now. After all, you’re about to save an empty ﬁ le. It can be a bit ﬁ ddly
saving your work for the ﬁ rst time, though, so it’s best to cover this ﬁ rst. If you save
the ﬁ le now, you can then easily keep the ﬁ le updated as you’re writing, without
interrupting your ﬂ ow. The easier it is to save your ﬁ le as you write, the more likely
you are to do it and the less likely you are to lose any ﬁ nely crafted sentences – or
worse still, ﬁ nely crafted paragraphs or pages!
The menus used for saving ﬁ les are slightly different in Ofﬁ ce 2010 and Ofﬁ ce
2007, but not so different that there’s likely to be any confusion. In Ofﬁ ce 2010, you
should see a blue File tab in the top left corner of the screen, as shown in Figure 1.1.
When you click the File tab, you’re taken to what Microsoft grandly calls the
‘backstage area’. The idea is that this is where you go when you want to save, print