Microsoft Office Tutorials and References
In Depth Information
Saving your work
Once you’ve found your folder, you need to give your ﬁ le a name. This is how
Windows and all your programs will refer to this ﬁ le in future. A good ﬁ le name
will help you to uniquely identify your letter without having to open it, so don’t
just pick a name like ‘Letter’ because you’ll have lots of letters in future. Choose
something more meaningful like ‘James letter about Spain’. Don’t worry about the
.docx at the end of the ﬁ le name. This is a technical marker that helps Windows
work out what program created a particular ﬁ le.
Click in the File Name box and you’ll see the default name is selected. You can
now type something new over the top of it.
When you’re happy with your ﬁ le name and where you’re saving it, click the Save
Now you’ve saved your ﬁ le, you can update what’s in it rapidly. To save your document
at any time, simply click on the disk icon in the top left corner (see Figures 1.1 and 1.2)
and your work will be sent to the hard disk for safekeeping. You can also use a keyboard
shortcut: ﬁ nd the Control key, which is marked CTRL. There are two of these, one at the
bottom left and one at the bottom right of the main part of the keyboard (see Figure 0.1
in Introduction for an illustration). While holding down one of the Control keys, tap the
S key, and the current version of your ﬁ le will be saved. After a while, you might ﬁ nd
you do this almost as a reﬂ ex action the moment you type something you want to keep.
This is the ﬁ rst of many actions you’ll learn using the Control key, but in
future, they’ll be written as CTRL+S, or whatever key you need to tap while
holding down the Control key.
It’s important to remember to save your work regularly; information is only stored
on the disk when you tell Word to do so.
Actually, that’s not quite true. If you’re unlucky enough to suffer a power cut, you
might be lucky enough that Word can still rescue your work. Word automatically saves
whatever you’re working on regularly, and Ofﬁ ce 2010 will even temporarily keep
copies of ﬁ les you haven’t saved (you’ll ﬁ nd these in your recent ﬁ les in the backstage
area). But I don’t recommend counting on luck when there’s a simple keyboard
shortcut that can save you any wasted effort. Remember to CTRL+S, and life will be good.