Microsoft Office Tutorials and References
In Depth Information
Writing your letter
If you want to save a different copy of your document, so you can have various
versions of it or so you can retrace your steps later if you might want to go back
to an earlier version, choose Save As from the backstage area or Ofﬁ ce menu and
give the document a new ﬁ le name. A new ﬁ le will be created with your chosen
ﬁ lename, leaving your last saved version with the old ﬁ lename intact. When you
do an ordinary save from then on, your changes will be saved in this new copy.
Writing your letter
Now that you’ve got the housekeeping out of the way, it’s time to start writing your
letter. Click on the blank page, underneath the menu bar, and you will see a small
vertical line blinking on and off in the top left corner of the page. This blinking line
is your cursor (see Figure 1.1). It shows you where your words will appear when
you type them. Type a few characters, and the cursor will move along with each
one, so that new characters are added at the end of what you’ve written so far.
If you have ever used a typewriter, you might be waiting for a bell to ring to warn you
to do a carriage return as you reach the end of the line. With a word processor, you
can just keep typing. Word will automatically move you to the next line when you run
out of space. It will also move any half-written words to the next line to avoid having
to use hyphens. If you look up from the keyboard and see that the cursor has vanished
with half your word, don’t panic. Check the start of the next line ﬁ rst.
When you reach the end of a paragraph, press the Enter key on your keyboard.
Word will start you on a new line, but will also put a bit of empty space between
the paragraphs, so that it’s easier for people to see where each paragraph begins
and ends. If you’re a word processing veteran, you might have to break an old
habit here: in some programs you press Enter twice to put a blank line between
the paragraphs, but you don’t need to do that in Word.
It doesn’t matter if you make a mistake – you’ll learn how to ﬁ x it later. For now,
just familiarise yourself with typing in text, so that you’ve got something to play
with when you work on editing text later. You can safely ignore any green or red
squiggly lines that appear under your text too. They highlight where Word thinks
you’ve made a mistake, but you’ll learn how to get rid of those later. (You’ll also
ﬁ nd out that Word isn’t quite as clever as it thinks it is.)