Microsoft Office Tutorials and References
In Depth Information
Making changes to what you’ve written
Function keys such as Home are often shared with the numeric keypad. If
you see numbers coming up on screen when you press them, tap the Num
Lock key on your keyboard. That will switch the number keypad to the right
mode for you to be able to use the functions in Table 1.1. If you want to
revert to using the numbers on the keypad again, press Num Lock once
more. Num Lock is at the top left corner of the numeric keypad.
You don’t need to memorise all the shortcut key combinations. They are a bit
complex and, to be honest, you can get by without them a lot of the time. For a
short letter like this, you won’t see much benefi t from them. But as you fi nd
yourself working on more complex projects and longer documents, you’ll fi nd these
shortcuts invaluable. They save so much time. As you use them, they start to
become second nature too. I almost forgot about being able to move through
words using the Control key, until I noticed I was doing it while writing this
chapter! I recommend you play with these combinations in your letter now, just to
familiarise yourself with them. Once you know what’s possible, you can always
look up a particular combination later when you need it.
There is another way to position the cursor, which some people fi nd easier. That’s
to use the mouse. Place your mouse pointer where you’d like your cursor to go
(such as in the middle of a paragraph) and then click it. Your cursor will jump
there instantly. If you need to move between pages in your document (or even just
scroll further down the page), put your mouse pointer over the scrollbar at the
right of the page (see Figure 1.1), click your left mouse button and hold it down
while you roll the mouse up and down the desk. You can also use the scroll wheel
on your mouse to move up and down the page.
The mouse can save time if you want to move your cursor into the middle of a
sentence a few paragraphs or even many pages back. But some people fi nd it too
fi ddly for more minor changes. If you only want to edit the line above, or the
paragraph above, it’s usually quicker to use the keyboard than to switch to the
mouse and move the cursor around.
Ultimately, it doesn’t matter how you move your cursor. Most people use a
combination of keyboard and mouse depending on what they are doing. You can
strike the balance that works best for you, even if it means always using the mouse
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