Microsoft Office Tutorials and References
In Depth Information
Changing the appearance of your letter
too, so you can avoid picking anything that won’t look right. You can change the
font size by typing a new value into the font size box, or by selecting the size from
the options. You’ll ﬁ nd your PC has lots of different fonts installed, but not all of
them are easy to read.
When you select text, you will see the ghost of a tiny control panel
materialise above the selected text. If you put your mouse over it, the controls will
appear properly and provide quick access to the most frequently used
formatting controls. The control panel disappears if you ignore it.
Copying text formatting
I decided to personalise my letter in Figure 1.5 by using a font that looks like
handwriting for the greeting and my name at the end. The Script MT Bold font has
far neater handwriting than I do, so I used it to write ‘Dear Fred’ at the start.
When I got to the end of my letter, I could have gone through the same formatting
steps as I did for the greeting, picking a new font, size and colour. But it’s boring
to do the same things over again. Luckily, it’s possible to copy the formatting from
one piece of text and apply it to another piece.
In the clipboard section of the ribbon (refer to Figure 1.7), there is a tool called the
format painter, which looks like a paintbrush. To use it, you:
1. Select the text you want to copy formatting from.
2. Click the format painter button.
3. Select the text you want to apply the formatting to.
4. Watch your text transform to the new format.
There is also a keyboard shortcut: you can use CTRL+Shift+C to copy formatting
from selected text, and CTRL+Shift+V to apply it to selected text.