Microsoft Office Tutorials and References
In Depth Information
Checking your spelling
Numbered list: this moves the paragraph in from the left and puts a number
in the space created at the start of the paragraph. Paragraphs are numbered in
order, and this is best used for paragraphs where the order or the number of
paragraphs is part of what you want to say.
Left alignment: this formats text so it has a straight margin on the left, and
ragged text on the right. This is what people use most of the time and I’ve used
it in my document in Figure 1.9.
Right alignment: this formats text so that it has a straight margin on the right
and is ragged on the left. This would normally be used for an address in the
top right of a letter.
Justifi ed text: this formats text so that it has a straight margin on both the left
and the right and the text is spaced out in between. It’s used for most of the
text in this topic.
Centre: this formats text so it runs down the middle of the page, with ragged
margins on both the left and the right. This can be used to centre a title on the
page. It’s hard to read if applied to large blocks of text.
Line spacing: this changes the spacing between lines in a paragraph and can
be used to add or remove the space before a paragraph.
Increase or decrease indent: to draw attention to a paragraph you can indent
it, which moves the paragraph in from the left.
We’ll come back to some of these controls in later projects.
Checking your spelling
Before you send your letter, you can run it through Word’s spellchecker. It can’t
always tell if you’ve put words in the wrong order, or used the wrong word (such
as ‘that’ instead of ‘than’) but it can pick up any words that aren’t in the dictionary.
It has a go at fi xing grammar too, although that tends to be more hit and miss.
Word is a bit like the pupil who shouts out all the answers in class despite only
getting about half of them right.
You probably have some red and green squiggly lines underneath words in your
letter. A red line means the word isn’t in Word’s dictionary; a green line means
Word thinks the grammar might be broken.
 
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