Microsoft Office Tutorials and References
In Depth Information
Checking your spelling
You might have noticed that Word sometimes automatically corrects your
spelling as you type. Type ‘wrod’ and see what happens! If it does this and
you don’t want it to, press CTRL+Z to undo immediately afterwards.
To check your spelling, you need to use a different ribbon. The ribbon is organised
a bit like a ﬁ ling cabinet. Imagine that all the controls for reviewing your text are
on one tabbed divider, all the controls for page layout are on another, and both
are ﬁ led in the cabinet. Whenever you click a particular tab, you lift out that set
of controls and move it to the front. So far, you’ve used the File tab (in Ofﬁ ce
2010) and everything else you’ve needed has been on the Home ribbon. Now
click the Review tab on the ribbon, and you’ll see the controls you need for
spellchecking come to the front.
Try clicking the different tabs to see what’s behind them, but don’t worry if
you don’t understand the new controls you see. We’ll come to the important
ones later. If you get lost, click the Home tab.
George Bernard Shaw is credited with saying that the US and UK are two nations
divided by a common language, and this is never truer than when you’re trying to
spellcheck something. If you spellcheck a UK document with the US dictionary,
you’ll get all kinds of false alarms and might miss some genuine errors too. The
ﬁ rst thing you need to do, then, is to set the dictionary language. In Ofﬁ ce 2010
(shown in Figure 1.11), ﬁ nd the Language part of the Review ribbon, click the
Language button and select Set Prooﬁ ng Language. In Ofﬁ ce 2007, ﬁ nd the
Proofing part of the Review ribbon and click Set Language. Your current language is
highlighted at the top of the list, together with other languages you’ve already
used so you can ﬁ nd them quickly. You can scroll to ﬁ nd the language you need
and double–click it to set it.
To check the spelling of the whole document, click the Spelling & Grammar
button on the Review ribbon (shown in Figure 1.11).