Microsoft Office Tutorials and References
In Depth Information
Checking your spelling
Ignore All: click this button if you’re right and that’s fi nal. Use this for names
of people or companies, so you don’t get alerted to every mention.
Add to Dictionary: if you click this, Word will add your questionable word
to its dictionary, so it will always know it’s correct on all documents you
create. This is a good idea for names of people in your family. Try to avoid
adding something that you might accidentally type when you meant to write
something else.
Change: when you click this, the coloured text in the top box will be replaced
with the highlighted suggestion in the bottom box. If there are multiple
suggestions, click the correct one fi rst.
Change All: this will change all instances of the text in this document.
Autocorrect: if you make this particular mistake often, click this button and
Word will automatically fi x it for you as you type. Make sure that it is an
unambiguous typing error. Don’t use Autocorrect to always change ‘nappy’ to
‘happy’, because you might want to type ‘nappy’ in future.
For grammar errors, your options are:
Ignore Once: this works the same way as the spelling check, as above.
Ignore Rule: this will stop Word alerting you to similar problems in future.
Word’s sense of grammar is a bit Victorian and not consistent with an informal
letter style, so I often tell it to ignore a rule when it fl ags up sentence fragments
that make sense in today’s English.
Next Sentence: this jumps the grammar check ahead to the next sentence.
Change: this works the same as the spelling check, as above.
Explain: in this fun feature, Word will tell you why it thinks the grammar is
wrong. The rules are pretty sound, but sometimes Word can’t identify when a
rule is being broken. The most important thing is that it looks and sounds okay
to you.
Check grammar tickbox (also shown on Figure 1.11): If you uncheck this box,
Word will concentrate on the spelling and ignore the grammar. Play with the
grammar checker to see if you fi nd it useful, but don’t be afraid to turn it off if
your writing style generates too many false alarms.
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