Microsoft Office Tutorials and References
In Depth Information
Checking your spelling
If Word has found a mistake but doesn’t know how to fi x it, you can also click the
text in the document and edit it there. Afterwards, click the Resume button in the
spell check window to pick up where you left off.
As you are writing your letter, you can also right-click on any words or
phrases with squiggles underneath them. A new menu will open, from which
you can choose a suggestion (at the top), or choose to ignore once or
Now Word has set me straight on the spelling of onomatopoeia, I won’t have to
ask Fred after all.
If you fi nd all that red and green underlining distracting (it’s a bit like being back
at school), then you can switch it off. In Offi ce 2010, click the File tab and then
click Options on the left. In Offi ce 2007, click the Offi ce button and then click
Word Options in the bottom right. Once you’ve found the Options, click Proofi ng
on the left to see the Proofi ng options shown in Figure 1.12. To get rid of the
squiggles, untick the boxes beside Check spelling as you type and Mark grammar
errors as you type.
To stop Word autocorrecting what you type, go into the Proofi ng options, and
then click the button for AutoCorrect Options. Untick the box beside ‘Replace text
as you type’.
You can also add your own replacements to the AutoCorrect dictionary in the
Proofi ng options. This is a handy way to create short ways to type long words.
For example, I could set it so that whenever I type ‘msox’ it replaces it with
‘Microsoft Offi ce’. Take care that the short form you use isn’t a real word.
If you’re ever lost for words, there is also a thesaurus on the Review tab (why is
there only one word for thesaurus?). Click its button on the ribbon and a Research
panel opens on the right where you can enter your word and search, as shown in
Figure 1.11. This Research sidebar also enables you to search the Encarta
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