Microsoft Office Tutorials and References
In Depth Information
Creating dummy text
There are a few guidelines, though, that should initially help you to decide what
goes where:
Newsletters are more approachable if you include an introduction on the
front page. If you are part of a committee, perhaps this could be written by the
chairman. The fi rst page is a great place to tell people about all the goodies
inside too, so that they’re encouraged to read through the whole newsletter.
Your most important story also needs to go on the front page. If it won’t fi t, you
can start it on page one and continue on page two.
Don’t let the pictures get bunched up in one place. Try to plan your newsletter
so there’s a picture on every page, if you can. You don’t need a picture for
every story, but it helps to lift the design if you can fi nd one for each page. It
doesn’t matter if you don’t have enough pictures, I’ll be showing you how to
break up the page without them by laying out text in interesting ways.
The back page is also important, as it’s the only other page that people can
see without opening the newsletter. So consider putting one of your stronger
stories there, too, or using it for summary information like a list of upcoming
events or new products.
There is a lot of work to do but don’t feel you have to do it all yourself. If you’re
creating a newsletter for a local organisation, fi nd out who else would like to
contribute. You’re bound to fi nd some budding journalists among the membership,
with some stories to tell. People like to see their name in print, so don’t forget their
credit (or ‘byline’, as the professionals say).
Creating dummy text
You might want to have a dry run before you create a real newsletter against a
deadline. It’s a good idea to design a ‘dummy’ newsletter using some
representative articles. If you don’t have any and don’t have time to quickly write any, there’s
a shortcut you can use to create some dummy text. Type =rand() into a Word
document and then hit the Enter key. Three paragraphs of text will be inserted into
your document automatically. You can tell Word how much text to give you by
adding some fi gures in brackets. For example, to get four random paragraphs of
two sentences each, type =rand(4,2) . The text that appears will be drawn from
Word’s help fi les, but don’t get distracted by reading it – that newsletter’s not going
to design itself!
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