Microsoft Office Tutorials and References
In Depth Information
Getting a sense of style
Repeat this process so that you’ve got two stories in your newsletter. You’ll use this
same technique to add other stories later but for now you should just stick to two
stories, otherwise the others will start to get in the way.
If you’ve written all the stories yourself, this simple technique will work fi ne. But
what about if you’ve accepted contributions from lots of other people? And they’ve
all got different favourite fonts? You could end up with a horrible mishmash of text
styles. Luckily, there is an alternative way of pasting text that solves this problem.
Underneath the Paste button on the Home tab of the ribbon, there is an arrow to
open a menu (see Figure 3.2). Open that menu and you’ll see that one of the options
is Paste Special. When you click this, you can choose to paste Unformatted Text. By
choosing that, you can paste the text content but without any of its formatting.
As well as the author’s choice of font, however, you’ll lose any bold, italics or
other formatting added for emphasis. That might mean you have to do a little
reworking later, to put the emphasis back in. But it’s a lot easier to ensure that only
clean and consistently formatted text goes into your document, than it is to try to
clean it up afterwards.
You should now be looking at a fi le that shows your fi rst two stories underneath
your newsletter title. Don’t worry about their formatting or the spacing between
them. We’ll come to that next.
Getting a sense of style
It’s possible to teach Word which bits of your newsletter are the headlines, so that
it can make sure they all look the same. You can then change the font or colour of
headlines once and Word will apply your changes to all the headlines in the
whole newsletter. As you work on longer documents, this can save a lot of time. It
gives you more fl exibility to experiment with your design while still enforcing
consistency.
The way you do this is to tell Word that a piece of text is a particular ‘style’. You
might put the ‘Heading 1’ style on all your headlines, for example. You can then
quickly make changes to them all at once, such as turning all the headlines blue,
or making them all to 24pt, by changing what the Heading 1 style looks like.
 
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