Microsoft Office Tutorials and References
In Depth Information
Getting a sense of style
If you use styles correctly, Word also understands the structure of your document,
so that it can automatically create a table of contents and help you to ﬁ nd a
particular story in your newsletter.
Using the styles isn’t the same as formatting the text’s appearance. When you
use a style, you tell Word what the function of a piece of text is, and Word
can then change its appearance accordingly, now and in the future. When
you format text, you only change what that piece of text looks like now.
This is all easier than it sounds, so the best way to get the hang of it is to try it out.
Styling your headlines
Giving your headlines a style is a similar process to changing the font or
appearance of a piece of text, so if you’ve completed the earlier projects in this topic, you
should ﬁ nd this easy.
First, select your headline using the mouse or keyboard (see Chapter 1 for a
refresher on how to do that if you need it).
Now, click the Home tab on the ribbon (if necessary). On the right half of the
ribbon, there is a list of Quick Styles, shown on Figure 3.2. The width of this varies
depending on how big your monitor is, but in my screenshot you can see it
contains four styles: Normal, No Spacing, Heading 1 and Heading 2. The name of the
style is shown underneath an alphabet extract, which shows you what that
particular style looks like. On the right of the Quick Styles list, there is an arrow you
can click to open up all the styles.
When you move your mouse over the styles, your selected text will be changed to
that style. It’s only temporary, to show you what the style will look like if you
choose to apply it. Don’t panic: it won’t actually change your text until you’re
ready to do that.