Microsoft Office Tutorials and References
In Depth Information
Getting a sense of style
• You’re not allowed to skip straight from Heading 1 to Heading 3 just because
it looks nicer: remember, this is all about explaining the document’s structure
and meaning, and not about what it looks like. So for any particular story,
Heading 1 should always be followed by Heading 2, followed by Heading 3.
You can use the keyboard shortcut of CTRL+Alt+1 to apply Heading 1 to
selected text, CTRL+Alt+2 for Heading 2 and so on.
If you plan to use Word for writing lengthy essays, this will become even more
important. I’ll explain why in the next section.
Finding your way around your newsletter
By now, you should have your newsletter title and two stories, both of which
should have a headline styled with Heading 1. It doesn’t matter what it looks like
at this stage: it’s bound to be a bit messy, and there are probably large gaps above
your headlines. We’ll look at how you can change the appearance shortly.
First, let’s take a look at how using headings correctly helps you to navigate the
document. Click the View tab on the ribbon and tick the box beside Navigation
Pane (in Word 2010, shown in Figure 3.3) or Document Map (in Word 2007).
You’ll ﬁ nd the navigation pane in the Show part of the ribbon, second section
from the left. When you tick the box, a sidebar opens, which lists all your
headings. This looks a bit different in Word 2010 and Word 2007, but works in broadly
the same way. Figure 3.3 shows the sidebar in Word 2010.
If you click one of the headings in the sidebar, you jump straight to that point in
the document. For long documents, this can save you a lot of scrolling and
hunting around when you need to make edits somewhere else in the newsletter.
If you ﬁ nd a blank space in your navigation pane, you have ‘styled’ a blank
line. Click on it and remove the styling or delete the line.