Microsoft Office Tutorials and References
In Depth Information
What is Outlook?
What is Outlook?
Regardless of your type of business or your role, you probably need to send and receive
email for work, keep track of contacts, including oi ce numbers, mobile numbers, and email
addresses, and you also need to schedule meetings and appointments. Outlook helps you keep
all these things organized. Many Outlook users would consider themselves lost without it
because it does a great job of keeping you organized in today’s fast-paced work environment.
It reminds you of meetings, lets you send meeting updates, and, of course, keeps all your
email organized.
Setting up Outlook
When you start using Outlook, you need to set it up for email communication. It needs to know
your email address and email password so it can retrieve your email and display it for you. If you
have an IT department that has already set up Outlook for you, you can skip this section and
move on to Composing Email, a few pages ahead in this lesson. But if you are starting Outlook
for the i rst time, you’ll need to tell it where your email is stored and how it is sent. If you use
a Microsoft Exchange server, this can be as simple as entering your email address and password,
while other email servers may require a bit more work on your part.You’ll start the coni guration
process of setting up a new email account in the Control Panels of your computer. While you
can do this directly within Outlook, there are some email server coni guration steps that are
more ei cient when you access them through the Control Panel. For this exercise, we’ll have you
coni gure Outlook via the Mail Control Panel, which is part of the operating system.
1
Make sure Outlook is closed.
2
Within the Windows operating system, click the Start menu, then choose Control Panel.
Double-click to open the Mail control panel.
The Mail Setup control panel.
3
In the Mail Setup control panel, click the E-mail Accounts button. The Account Settings
Window opens.
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