Microsoft Office Tutorials and References
In Depth Information
Composing email, Adding recipients, and sending messages
Adding attachments to email messages
You can send a i le such as a Microsoft Word i le or PowerPoint presentation along with your
email message. You may want to do this so that you can share the document or have someone
review your work. To attach a i le:
1
With a new message open click the Attach File button ( ). The Insert File window appears.
2
Using the Insert File window, navigate to the i le you wish to attach to the email
message, then click the Insert button within the Insert File window.
You can also click and drag a document into the body portion of an email message you
are composing to attach it to a message.
When sending i les as attachments, be careful not to send anything too large. Some email systems
are not able to accommodate email messages more than a certain size. The upper limit tends to be
near 10 MB, although this varies by the policies set by the recipient’s email administrator, and
could be lower.
Adding signatures
You may want to add your contact information and company name to the bottom of email
messages you send. You can avoid needing to enter this information separately with every
message by creating an email signature. You can use an email signature to apply a common,
repeated set of information at the bottom of every email. To use a signature, you create and
save it one time, then apply it as needed.
1
Create a new message, and then click the Signature button in the Message tab.
2
After clicking the Signature button, a menu appears; click to select Signatures. The
Signatures and Stationery window appears.
3
In the Signatures and Stationery window, click the New button. Enter a name for
the signature. For example, if you wish to have a work email signature and a personal
signature, you would name this work . The name is for your use only and not visible to
people to whom you send messages.
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