Microsoft Office Tutorials and References
In Depth Information
Composing email, Adding recipients, and sending messages
Receiving email
After coni guring Outlook, it will automatically attempt to receive email messages from your
account at a specii ed interval. You can disable this option, and manually check for email
more regularly. If you are connected to a Microsoft Exchange email server, your account will
automatically update immediately upon receipt of a message.
1
To send and receive all email messages outside the regular schedule, click the Send/
Receive tab of the ribbon, then click the Send/Receive All Folders button (
).
2
If you have multiple email accounts, you can send and receive only messages for one
specii c account by choosing the account to use from the Send/Receive Groups
dropdown menu.
Organizing email
If you receive many email messages regarding a variety of topics, you can organize them to
make it easier to locate and work with the messages. For example, you can put all the emails
from a specii c sender in one folder, or all emails regarding a certain topic in another folder.
You can also have Outlook detect and remove junk email (spam) for you.
Using folders
Email folders act like folder on your computer or within a i ling cabinet. Here you will
create a new folder.
1
Along the left side of your Outlook main window, right-click your mouse on the name
of your email account. Choose New Folder from the context menu that appears.
Creating a new folder to organize your email.
2
Name the new folder and drag it up or down to locate it in a convenient location.
3
Click and drag an email message into the new folder. Click on the folder to view its
contents, click back on the Inbox to view your new mail.
4
Repeat this process to create as many folders as you need to eff ectively organize your email.
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