Microsoft Office Tutorials and References
In Depth Information
Generating a Single Envelope
2. Click the insertion point where you want the
POSTNET bar code located, which is typically
directly above or directly under the delivery
3. Choose Insert>Text>Quick Parts>Field. The
Field dialog box appears.
In the Field names list, click once on BarCode.
Bar code options appear on the right side of
the dialog box, as shown in Figure 6-4.
Figure 6-3
Adding an envelope to your document.
If you add the envelope to the document, you can,
by using the Word tools you already know, edit the
envelope addresses, change fonts, or even add a
graphic to the envelopes. If you want to change the
envelope options, click anywhere inside the
envelope area and choose Mailings>Create>Envelopes
again, which redisplays the Envelopes and Labels
dialog box. Make any desired changes and then
click Change Document.
Figure 6-4
Generating a bar code.
Adding a US Bar Code
The computerized sorting equipment used by the
United States Post Office relies on delivery point
bar codes, which are also known as POSTNET bar
codes. You can easily add a bar code to your
envelope. Follow these steps:
5. In the Field options section, click the “Bar
Code Is US Zip Code” option.
6. Next to the “Bar Code Is US Zip Code” option,
type the recipient’s ZIP code and then click
the OK button.
As you see in Figure 6-5, Word inserts the bar code
at the insertion point.
Bulk Mailing
If you are processing a bulk mailing, you can
save money by presorting the envelopes and
including the POSTNET bar codes. Contact
your post office for more information on
bulk mail postal rates and requirements.
Add the envelope to your document. (See the
previous section.)
Figure 6-5
A POSTNET bar code.
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