Microsoft Office Tutorials and References
In Depth Information
Employing Tools for Quality
Employing Tools for Quality
Whether you are writing the
great American novel, a standard
business letter, or a résumé, spelling or
grammatical errors can ruin the impression you’re
trying to create. Not only does Word have spelling
and grammar checkers to correct document errors,
it also has a thesaurus to help you find just the
right word to convey your ideas.
word is replaced with your selection. Occasionally
Word cannot provide a suggestion. In those cases,
you need to correct the error yourself.
Add to Dictionary
If Word interprets a word as a misspelling,
but it is a word you use frequently, such as a
name or business term, you can add it to
your Dictionary so Word won’t see it as a
misspelling.
Correcting Errors
Word has built-in dictionaries and grammatical
rule sets that it uses to check your document.
Word can identify possible problems as you type,
and it also can run a special spelling and grammar
check that provides you with more information
about the problems and tools for fixing them. And
although they have been greatly improved in Word
2010, these features aren’t infallible; if you type
“To air is human” instead of “To err is human,”
Word probably won’t be able to tell you that you’re
wrong. However, combined with a good
proofreading, these tools are very helpful.
Add to Dictionary
Checking Spelling and Grammar as
Yo u G o
As you type your document, Word operates the
spell checker tool in the background and identifies
problems. Word tags potential spelling errors with
a red wavy line under them. Right-click on an
unrecognized word and you see a shortcut menu
appear with possible suggestions for correction
(see the example in Figure 7-1). Click on the
correct spelling and the misspelled or unrecognized
Figure 7-1
Fixing errors as you type.
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