Microsoft Office Tutorials and References
In Depth Information
Working with Outlines
Working with Outlines
A great organizational tool, Word
outlines assist you by using headings and
subtopics to categorize a task and its sub
tasks. The easiest way to create an outline is by
beginning in the Outline view. Choose View>
Document Views>Outline or, optionally, just click
the Outline view button located on the status bar.
Type the first line of your outline and then press
the Enter key, which moves the insertion point to
the next line. Type the second line of your outline.
Notice that the text still appears as a Level 1
heading. When you want to create subheadings, use the
Tab key to indent the text. Word automatically
assigns a Level 2 heading. Each time you press the
Tab key, Word creates a lower-level subheading. A
Word outline can contain up to nine heading levels.
While in Outline view, you see a new tab at the
beginning of the Ribbon. The Outlining tab is
designed to assist you in creating your outline (see
Figure 7-32).
When you need to return to a higher level, press
the Shift+Tab keys. Figure 7-33 illustrates a sample
document outline with several heading levels.
Promote Outline level Demote
Move up Move down Demote to Body Text
Figure 7-32
The Outlining Ribbon.
Generating Headings
Word considers the first line of text you type in an
outline to be a Level 1 heading, the top-most level.
Word uses styles to track outline headings and
subheadings, and a Level 1 heading is a style. You use
the Tab key to demote your headings and the
Shift+Tab keys to promote your headings.
Figure 7-33
A sample outline.
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