Microsoft Office Tutorials and References
In Depth Information
Working with Files
Name: In the File Name text box, type a
descriptive name for the file. File names can
contain any characters except an asterisk,
slash, backslash, or question mark.
Optionally, press Ctrl+S to save your file.
Type: Each application has a specific file
type it uses as a default. Word 2010 and
Word 2007 documents use a .docx file type
while Excel workbooks use the .xlsx file type.
Most of the time you’ll want to use the
default file type, but if not, click the Save As
Type down arrow and select a different file
type. If someone who doesn’t have Office
2010 or Office 2007 will be opening your
file, you might consider saving your file in a
format that more closely matches their
version, such as Word 97–2003. Older Word
versions use a .doc file extension, and older
Excel workbooks use the .xls file extension.
Navigation Pane Save in folder
File name File type
Click the Save button. Office saves the file in the
location and with the name you specified. After
assigning the file a name and a location, each time
you click the Save button, the saved file is updated
with any changes.
Saving a file for future reference.
Depending on the file type you chose, Office may
prompt you for additional information. In Figure
1-11, for example, you see a dialog box warning
you of your workbook features used in Excel 2010
that aren't available when saving a file in an Excel
XP or 2003 format.
From the Save As dialog box, you enter the
Location: By default, Office applications
save your files in your Documents folder. If
you want to save your file in a different
folder, use the Navigation Pane to navigate
to the folder or disk drive where you want
to save the file.