Microsoft Office Tutorials and References
In Depth Information
Working with Files
Chapter 1
Discovering Office Common Features
File Naming Rule
No two files can have the exact same name
in the exact same folder. You can place them
in different folders, save them as different
file types, or vary the name by at least one
character.
To save a revised file without overwriting the
original, click the File tab and choose Save As, which
displays the Save As dialog box. From the Save As
dialog box you can enter a new file name, select a
different folder, or choose a different file type.
Figure 1-11
Some Office 2010 features are not available in
earlier Office versions.
Creating a New File
As mentioned earlier in this chapter, when you
open most of the Office applications, a blank
document appears. You can also generate a new
document at any time by clicking the File tab and
choosing New. The application then displays the
new Backstage view prompting you for more
information. Figure 1-12 illustrates the window that
appears when you choose Office>New in
PowerPoint. You click the template you want to use
and then click the Create button. By default, Office
names each new file by the next numerical
increment, such as Presentation2 or Workbook3.
Save Often
Don’t wait until a project is finished to save
it. A good rule of thumb is to save your work
at least every 10 minutes.
Perhaps you want to make some changes to your
file but you’re not sure if you will like the changes.
Or, maybe you wrote a proposal to a company and
you need a similar one for a different company.
One way to work around the changes is to save the
file with a different name or in a different location.
Office then keeps the old version with the original
name or location and keeps the modified file with
a different name or in a different location.
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