Microsoft Office Tutorials and References
In Depth Information
Starting with the PowerPoint Basics
Chapter 14
Creating a PowerPoint Presentation
Planning for a Great
Okay, so this section does not have you actually do
anything, but it gives you something to think
about. A lot of research has gone into creating the
perfect presentation, and here are several tips to
help you when planning your presentation:
Consider your audience. The way you
present information to a group of school
children is very different than the way you
might present it to your co-workers. (Most
of the time, anyway.)
Keep it simple. Do not try to shove every
thought on to a slide. The slides become
jumbled and you lose your audience. Keep
the text simple and direct. You can do more
explaining as you present.
Figure 14-2
Not too much, not too little.
Remain focused. Keep the slides and your
speaking focused on the current topic.
Know your material. If you are the one
who will present the material, make sure
you know it inside and out. Rehearse,
rehearse, rehearse.
State your intentions. State what your
presentation is about and what you intend
to prove with the presentation.
Keeping those few items in mind will help you get
your point across to your audience in just the way
you intend.
Make it personal. Tell the story that
illustrates the problem and through the
presentation, show how to solve the problem.
Provide solutions…not just problems.
Understanding the
Presentation Process
Although it is certainly not written in stone, the
following tasks are the typical actions taken when
creating a presentation. Other than the first and
last items, the tasks are pretty much
interchangeable. Take a look at Figure 14-3, which illustrates
the following list:
Use graphics such as charts and tables
to illustrate your key points. People like
pictures and they understand and retain
pictures better than words.
Don’t under- or over-design. Follow the
KISS (“Keep It Simple, Stupid”) theory.
Although you certainly want some design
elements, keep the design elements
consistent through the entire presentation and
don’t add too many so you don’t distract
your audience. Figure 14-2 illustrates two
slides: one with too much design and one
so boring it makes you yawn.
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