Microsoft Office Tutorials and References
In Depth Information
Creating a New Database
Creating a Form
You’ve created the table fields which you must do
before you can create a form. A form is simply
another way to look at the fields. After you enter
records into your database, in the table view, you’ll
see them one on top of the other, but when you
view them in a form view, you see one record at a
time. Creating a basic form is so easy, you won’t
believe your eyes!
Addresses table Addresses form
Click Create>Forms>Form. Access automatically
creates a form using all the fields in your table and
gives the form the same name as your table (see
Figure 18-13). Don’t worry too much about the
appearance of the form. In Chapter 19, you’ll
discover how you can change the look of the form,
remove unwanted fields, and resize and move
fields wherever you want them.
Figure 18-14
The Navigation Pane with two objects.
To close the form, click its Close box.
Creating Reports
At the beginning of this chapter, I mentioned that
a report summarizes data in a format suitable for
printing. Just as easily as you created a form, you
can create a basic report. The default report
format lists the records in a layout similar to your
datasheet table. But reports are easily
customizable and Chapter 19 will show you in detail how
to do just that.
Figure 18-13
A form ready for data.
To create a basic report, from either the Form or
the Table, click Create>Reports>Report. Instantly,
Access creates a report for your data, as you see in
Figure 18-15. The report contains a header that
prints at the top of each page, showing the report
name, date, and time.
Click the Save button or press Ctrl+S. The Save As
dialog box appears. From here you can give the
form a new name or keep the existing one. Click
OK. The Form now appears as another object on
the Navigation Pane. See Figure 18-14.
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