Microsoft Office Tutorials and References
In Depth Information
Working with Records
Chapter 18
Creating an Access Database
Click the Save button or press Ctrl+S to save the
report. As with the form, if you want to, you can
give the report a different more descriptive name.
Once you save the report, it appears as an object
on the Navigation Pane.
To close the report, click its Close box.
Figure 18-15
A basic report.
Working with Records
Once you have your database field set
up, you’ll want to begin entering records.
Remember that a record is all the
information about one item. So when you are entering
data in an address book, you should have all the
information about the record readily available. It
can be tedious to get all your records entered, but
to successfully use your database, you need to be
able to add, edit, and delete records.
A database is different from many other
types of files in that you don't have to
click the Save button each time you add a
record. Access automatically saves the
data each time you add or edit a record.
Entering Data in Datasheet View
The advantage of entering data on the data sheet is
that you can view multiple records at one time
allowing you to visually compare the records.
Follow these steps:
Adding Records
Access provides two methods to enter your data.
You can either enter data on the datasheet table or
you can enter it in the form. Which method you
use is entirely up to you.
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