Microsoft Office Tutorials and References
In Depth Information
Working with Records
Open the datasheet by double-clicking its
icon on the Navigation Pane.
6. If your database has a date field in it, you can
type the date as mm/dd/yy or mm/dd/yyyy
or you can click the calendar icon and choose
a date. See Figure 18-17.
2. Click Home>Records>New or click the
mouse in the first available row. The first
available row has an asterisk beside it.
3. Make sure the insertion point is blinking in
the field you want to enter and type the data
for the first record.
4. Press the Tab key to move to the next field
and enter its data. (See Figure 18-16.) You
can press Shift+Tab to move back to the
previous field. When you have entered all the
field information you want for that record,
Access automatically takes you to the next
row where you can enter the next record.
Entering a date.
Entering Data in Form View
If your database has more than a few fields, when
you enter data in the Datasheet View you have to
keep scrolling right or left to see all the fields. If
you enter data in the Form view, you don’t have to
scroll to see all your fields. They all appear on one
main screen unless you happen to have dozens of
fields, in which case you might need to scroll up or
down. Use the following steps to enter your
records in Form View:
Open the form by double-clicking its icon on
the Navigation Pane.
5. If your database has a Yes/No field in it, you
see a check box for the field. Click the check
box if the instance is true, otherwise leave it
Click Home>Records>New or click the
New Record button at the bottom of the
window (seen here).