Microsoft Office Tutorials and References
In Depth Information
Working with E-Mail
Outlook organizes messages in the Inbox based on
when you received them. It groups them together
such as Today, Yesterday, Last Week, or Last Month. If
you cannot see messages from other time periods,
click the plus sign (+) beside the time period.
In Figure 20-7, you may have noticed a bunch of
X’s in boxes in the message content in the right
pane. The X’s represent pictures in the e-mail
message that Outlook isn’t displaying. By default,
Outlook blocks and doesn’t download pictures in
email messages to help you avoid getting e-mail
from spammers.
To select a message so that you can view its content,
click the message in the message list. Outlook
displays the message’s content in the Reading pane so
that you can read it. After you click another message
or folder, Outlook automatically marks the message
as “read,” removing the boldface type from the
sender’s name in the middle column.
Spam is unwanted e-mail typically sent out
in bulk. It usually contains pictures and may
try to sell you something. Spammers don’t
always use legitimate e-mail addresses—
often they find a domain name (the part of
your e-mail address that appears after the
@ sign) and simply use a program to create
possible e-mail addresses, in the hopes that
some will actually be legitimate. The
messages often include links to pictures or
sounds on the Internet. If the pictures or
sounds are automatically downloaded, you
may be verifying your e-mail address for the
junk e-mail sender. The junk e-mail sender
watches for valid e-mail addresses and then
sells them to other spammers, increasing
the amount of spam you receive. At best,
spam is annoying; at worst, it’s offensive,
time-consuming to handle, and can give
your computer a virus.
You can double-click a message to open it in a
separate window, like the one shown in Figure 20-7,
but there aren’t many reasons to do so. As you’ll
see later in this chapter, you can do pretty much
whatever you need to do with any message from
the Reading pane.
Click here to download pictures Blocked pictures
You can view the pictures in any e-mail message if
you right-click any of the boxes at the top of the
message and, from the menu that appears, select
Download Pictures (see Figure 20-8). Outlook
downloads and displays the pictures. If you
preview another message and return to the one with
downloaded pictures, they will still appear.
Figure 20-7
An open e-mail message.
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