Microsoft Office Tutorials and References
In Depth Information
Working with E-Mail Attachments
Chapter 20
Communicating with Outlook E-Mail
Working with E-Mail Attachments
You’ve heard about attachments: they
are files that come along with an e-mail. In
fact, you’ve probably heard never to open an
attachment unless you know the person sending it
and you’re expecting the attachment. That’s good
advice, by the way. Following that advice will help
you avoid getting a computer virus.
Attachment icon Attachment
You can receive and you can send files attached to
an e-mail message.
Receiving an E-mail
Before we begin working with attachments, let’s
learn Attachment Rule #1: Never, never, never,
open an attachment from someone you don’t
know. The attachment may contain a virus that
could corrupt your entire computer. Your anti-virus
program screens the attachments, and Outlook
screens the attachments, but they can’t catch all of
the malicious items that come through e-mail. So
use extreme caution when working with
attachments. Now…did all that scare you? Good! That
means you’ll be careful.
Figure 20-14
An e-mail message with an attachment.
In the Reading pane, you’ll see two choices below
the address information; one for the message and
one for the attachment. Click the Message icon to
preview the message. Click the attachment icon
and if the attachment is a readable file, you’ll see a
preview of it. (See Figure 20-15.) Double-click the
attachment to open it in the program that created
it. If the attachment is from a Microsoft Office
application, the file will open in Protected View.
Okay, now let’s assume you receive an attachment
from someone you know and you expected the
attachment. Now what? Click the e-mail message
containing the attachment to select it. You’ll notice
that a paperclip appears next to the subject line of
the message, above the time the message came in
(see Figure 20-14).
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