Microsoft Office Tutorials and References
In Depth Information
Exploring Your Contacts Folder
Exploring Your Contacts Folder
Think of the Contacts folder as a
huge Rolodex without the frayed edges on the
cards. Click Contacts in the Navigation Pane to
display the Contacts folder. In Figure 21-1, you see
the Business Cards view of the Contacts folder. This
view most closely resembles the Rolodex.
Down the right side of the screen, you see the
alphabet. Clicking a letter of the alphabet quickly
takes you to the contacts beginning with the letter.
For example, if you click the letter Y, you would see
your contacts for Andrew Young, or Sarah Yetz.
As mentioned in Chapter 20, “Communicating
with Outlook E-Mail,” Outlook has a new look for
Office 2010. Instead of a toolbar, you see the Office
Ribbon, which contains different tabs. On each tab
are groups and each group then has its own icons
for different purposes.
Adding a New Contact
What type of information can Outlook store in an
Outlook contact? You can store the obvious
information such as name, home, business, and other
addresses and phone numbers. But you can also
store e-mail addresses, Web pages, manager,
departments, assistant information, nickname, spouse
information, hobbies, and the list goes on and on.
Figure 21-1
The Business Cards view.
Entering General Contact Information
So how, you’re wondering, do you create a contact?
Follow these steps:
Tip
You can use your Outlook contacts in a
Word Mail Merge. See Chapter 6, “Using
Word for Mail Merge,” for details.
1.
Click Contacts in the Navigation Pane.
2. Choose Home>New>New Contact. Outlook
displays an empty Contact window.
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