Microsoft Office Tutorials and References
In Depth Information
Exploring Your Contacts Folder
Figure 21-8
Assigning a category.
Choose the category you want. If it’s the first time
you’ve used that category, a Rename dialog box
appears asking what you want to call the category.
For example, instead of calling it the Green
category, you might call it the Family category.
Figure 21-7
Add a contact using an e-mail message.
4. Enter any remaining contact information.
Multiple Categories
5. Click Contact>Actions>Save & Close.
You can assign multiple categories to a contact.
Assigning Categories to
Contacts
Outlook provides six color categories that you can
assign to contacts so that you can organize and
display contact phone information by categories that
are meaningful to you. You decide what the various
colors mean, and, when you create a contact, you
can assign the contact to a color category.
Viewing the Contacts Folder
Outlook’s Contacts folder goes beyond the
capabilities of the Rolodex, because you can display the
information in a variety of ways. Use the options
that appear in the Ribbon under the Home tab,
Current View group, to change the appearance of
the Contacts folder. Figure 21-9 shows you the
Card view, which displays cards that vary in size,
depending on the information you’ve stored for
the contact. Card view includes the names of the
fields you’re viewing.
Begin by selecting the contact you want to
categorize. You can select multiple contacts by holding
down the Ctrl key and clicking the contacts you
want. Then choose Home>Tags>Categorize. A list
of color categories appears as seen in Figure 21-8.
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