Microsoft Office Tutorials and References
In Depth Information
Exploring Your Contacts Folder
Chapter 21
Working with Outlook Contacts
Figure 21-15
Use the Filter dialog box to select contacts.
Figure 21-14
Adding or removing fields from the new view.
The Advanced View Setting dialog box has
several other choices:
6. To add a field to the view, click the field in
the left column (Available Columns), and
then click the Add button. To hide a field
from the view, click the field in the right
column (Show These Columns in This Order)
and click Remove. You can also select a field
and move it up or down the list by clicking
the Move Up or Move Down button. Click OK
when you are finished. You return to the
Advanced View Settings dialog box.
Group By: Controls the way Outlook
groups contacts in a view. When you
choose a field in the Group Items By
list, the subsequent Then By list
becomes available.
Sort: Controls the way Outlook sorts
the contacts.
Other Settings: Controls settings like
fonts, column sizes, grid lines, and
group styles.
Click the Filter button where you can control
which contacts should appear in the new
view. When you don’t set any filters, Outlook
displays all contacts in the view. In Figure 21-
15, I want to display only the contacts that
are categorized as Family, so I click the More
Choices tab, click the Categories button, and
choose the Family category.
Conditional Formatting: Controls
fonts used for various types of contacts.
Outlook sets up font rules for some
kinds of contacts by default, so that
these kinds of contacts are identifiable
by the font Outlook uses. You can use
this dialog box to add your own rules
about the appearance of certain kinds
8. Click OK twice.
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