Microsoft Office Tutorials and References
In Depth Information
Exploring Your Contacts Folder
of contacts. When you click Add, the
Condition button becomes available.
When you click it, Outlook displays the
Filter dialog box to identify the
contacts to whom you want to apply the
font rules.
When you fill in the recipient of the e-mail, you
select your contact group, and Outlook
automatically fills in the e-mail addresses of each contact
included in the group, saving you lots of time.
To create a contact group, follow these steps:
Format Columns: Controls the format
of the fields that appear in a view.
1.
Click Contacts in the Navigation Pane.
8. Click OK twice. The Home>Current View
gallery now includes your customized view.
Just click the view to see the selected
contacts. See Figure 21-16.
2. Choose Home>New>New Contact Group.
Outlook displays a Contact Group window as
shown in Figure 21-17.
New view option
Figure 21-16
View contacts in the customized list.
Figure 21-17
Use this window to set up a contact distribution
group.
Creating a Contact
Distribution Group
Suppose that you find yourself sending the same
e-mails to a specific group of contacts. For
example, you may like to share jokes with a specific
group of people, or you may be participating in a
project and you need to communicate with the
project team regularly. You can set up a Contact
Group in Outlook.
3. In the Name box, type a title for the group.
Use something simple, but descriptive such
as Smith Project or Joke group.
4. Choose Contact Group>Members>Add
Members>From Outlook Contacts. Outlook
displays the Select Members dialog box
shown in Figure 21-18.
Using an Outlook Contact Group you can
simultaneously select several contacts—those included in
the contact group—when you address an e-mail.
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