Microsoft Office Tutorials and References
In Depth Information
Working with Tasks
When you release the mouse button, Outlook
opens a Task window with the title of the subject
of your e-mail. By default, Outlook doesn’t assign a
start date, due date, status, priority, or percent
complete; and Outlook doesn’t create a reminder—
but you can do all of those things. Outlook does
display the content of the e-mail message in the
description block of the task (see Figure 23-4).
Standard
Delegated
Prioritized
Recurring
task
task
task
task
Figure 23-5
Tasks with different sources and specifications.
Figure 23-4
Creating a task from an e-mail message.
Flag for Follow-Up
Flag tasks for follow-up (thereby creating
todo items) by clicking the task and choosing
Home>Follow Up. Outlook offers you time
frames: Today, Tomorrow, This Week, Next
Week, No Date, or Custom. Outlook reminds
you of a follow-up task, depending on the
time frame you selected. For example, if you
select follow-up for “Tomorrow”, you see a
reminder at the start time of the next day.
When you choose Task>Actions>Save & Close,
Outlook adds the task to the Tasks folder using the
subject line of the task (which was also the subject
line of the e-mail).
In Figure 23-5, you see a variety of tasks. Tasks
have an icon next to them that indicate special
situations. For example, if the task is delegated to
someone else, the task icon has people on it.
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