Microsoft Office Tutorials and References
In Depth Information
Formatting Paragraphs
Chapter 3
Making a Word Document Look Good
Shading Text
Shading helps you distinguish headlines and
important passages such as sidebars by creating a
screen, which is typically light gray shading against
the standard black text. Screens can add contrast to
and enhance the readability of your document.
Shading especially looks good when used in
combination with a border.
Paragraph Shading
You may be wondering what’s the difference
between shading and highlighting. Highlighting
only covers the selected text and not the entire
paragraph. Also, you typically use a light color for
highlighting so you can still see the black text
through it. When you add shading, the shading
covers the entire paragraph, and if you choose a
darker color, Word automatically changes the text
color to one that coordinates so you can still
effectively read the text.
Figure 3-15
Adding shading to paragraphs.
Optionally, if you want to add a shading pattern
ranging from a light 5% shade to patterns such as
diagonal stripes or polka dots, you can choose
Home>Paragraph, and then click the Borders
dropdown arrow. From the list, select Borders and
Shading, which then displays the Borders and
Shading dialog box. Click the Shading tab then
click the Fill drop-down arrow to select a fill color.
Choices are available in themes or standard colors.
You can then click the Style drop-down menu to
select a pattern.
Add Black Shading
A great way to add enhancement is to use
black or dark gray shading with white text.
Click anywhere in the paragraph you want shaded
and choose Home>Paragraph and click the
Shading arrow. Choose a color from the resulting
Shading gallery as seen in Figure 3-15. In this
figure, adding dark blue shading caused Word to
change the font color to white.
Patterns Are Distracting
Use caution with patterns. Using a busy
pattern can make your text very difficult to read.
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