Microsoft Office Tutorials and References
In Depth Information
Working with Tables
Converting Tables
Another method you can use to insert a Word table
is by using existing text. If you already have a list
where each column is separated by a tab, a comma,
or other consistent character, you can easily
convert that list to a table so you won’t have to create
the table and retype all the text. Conversely, if you
put text into a table and then decide you would
prefer it in tabular columns, you can convert the
table into a list.
A table cell is a box that appears at the
intersection of a row and column.
Although the names don’t display, each
column takes an alphabetic letter, A, B, C,
and so forth. Each row is indicated by a
number. A cell, then, is referred to by both
the column and row, such as A2 or B5.
This is especially important if you create a
formula in your table. (See “Creating Table
Formulas” later in this chapter.)
Be Consistent
In order for the conversion feature to work
correctly, you must be consistent with the
character you use to separate the items.
Entering Text
Once you have your table in the document, you can
start adding text to it. Click in the cell where you
want to enter information and begin typing. If
needed, Word automatically wraps the text and
expands the row height to accommodate the text,
as seen in Figure 5-7. You can press the Tab key to
move to the next cell or press Shift+Tab to move to
the previous cell. You can also use the up and down
arrow keys to move up or down a row at a time.
To convert a text list into a Word table, select the
list and choose Insert>Tables>Table>Convert Text
to Table. The Convert Text to Table dialog box
shown in Figure 5-8 appears.
Other separation character
Wrapped text
Figure 5-7
Table cells expand to accommodate entered text.
Figure 5-8
Converting an existing list into a Word table.
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