Microsoft Office Tutorials and References
In Depth Information
Working with Tables
Chapter 5
Working with Columns and Tables
Based on the data you selected, Word guesses the
number of columns you want. If you did not
separate your columns with commas or tabs, in the
Separate Text At section, choose Other and type the
character you used, such as an asterisk or dash. Click
OK and Word converts the list into a table. In Figure
5-8, I used the Tab character to separate the data.
If your text is already in a table, but you would
prefer it in a list, click anywhere in the table and choose
Table Tools>Layout>Data>Convert to Text. You see
the Convert Table to Text dialog box seen in Figure
5-9. Choose the printing or non-printing character
you want the text separated with and then click OK.
The table disappears and the text remains.
Figure 5-10
Choosing a Quick Table style.
Save Table Styles
If you create and format a table style you like
and frequently use, select the table and
choose Insert>Tables>Table>Quick Tables>
Save Selection to Quick Tables Gallery. The
next time you need that table you can select
it from the Quick Tables gallery.
Figure 5-9
Converting a table back to standard text.
Creating a Quick Table
Another method for creating a table is using one
of Word’s Quick Tables. Quick Tables are nine
predefined tables that include sample data and
formatting. If you find a Quick Table close to what
you actually need, you can save time by choosing
the Quick Table and then changing the elements
you want changed. Choose Insert>Tables>
Table>Quick Tables and choose from one of the
preformatted templates like you see in Figure 5-10.
Okay…one more, rather fun way to create a Word
table is by simply typing out a string of plus signs
(+) and minus signs (-). Word uses its AutoCorrect
feature to interpret your typing and convert it to a
table. Type a plus sign and then type a series of
minus signs until you have the first column width
you want for your table. Type another plus sign,
followed by more minus signs. Repeat these steps,
placing a plus sign at the end of the series of
minus signs (see Figure 5-11). When you press
Enter, Word automatically converts it to a table.
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