Microsoft Office Tutorials and References
In Depth Information
Using Formulas with a Table
Using Formulas with a Table
This tip describes some ways to use formulas with a table. The example uses a simple sales
summary table with three columns: Month, Projected, and Actual, as shown in Figure 160-1. I entered
the data and then converted the range to a table by using the Insert
Table command.
Note that I didn’t define any names, but the data area of the table is named Table1 by default.
Tables
Figure 160-1: A simple table with three columns.
Working with the total row
If you want to calculate the total projected and total actual sales, you don’t even need to write a
formula. Just click a button to add a row of summary formulas to the table:
1. Activate any cell in the table.
2. Select the Table Tools
Design
Table Style Options
Total Row check box.
3. Activate a cell in the total row and select a summary formula from the drop-down list
(see Figure 160-2).
For example, to calculate the sum of the Actual column, select SUM from the drop-down
list in cell D15. Excel creates this formula:
=SUBTOTAL(109,[Actual])
For the SUBTOTAL function, 109 is an enumerated argument that represents SUM. The second
argument for the SUBTOTAL function is the column name, in square brackets. Using the column
name within brackets is a way to create structured references within a table.
 
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