Microsoft Office Tutorials and References
In Depth Information
Advanced Counting Formulas
Counting cells that meet multiple criteria
In many cases, your counting formula will need to count cells only if two or more criteria are met.
These criteria can be based on the cells that are being counted or based on a range of
Figure 7-2 shows a simple worksheet that I use for the examples in this section. This sheet shows
sales figures (Amount) categorized by Month, SalesRep, and Type. The worksheet contains
named ranges that correspond to the labels in row 1.
Figure 7-2: This worksheet demonstrates various counting techniques that use multiple criteria.
The workbook multiple criteria counting.xlsx is available on the companion
Several of the examples in this section use the COUNTIFS function, which was
introduced in Excel 2007. I also present alternative versions of the formulas, which you
should use if you plan to share your workbook with others who use an earlier version of
Using And criteria
An And criterion counts cells if all specified conditions are met. A common example is a formula
that counts the number of values that fall within a numerical range. For example, you may want
to count cells that contain a value greater than 100 and less than or equal to 200. For this
example, the COUNTIFS function will do the job: