Microsoft Office Tutorials and References
In Depth Information
Data Appropriate for a Pivot Table
Figure 18-2: A simple pivot table.
Figure 18-3: A pivot table that uses a report filter.
Data Appropriate for a Pivot Table
A pivot table requires that your data be in the form of a rectangular database. You can store the
database in either a worksheet range (which can either be a normal range, or a table created by
choosing Insert
Table) or an external database file. Although Excel can generate a pivot
table from any database, not all databases benefit.
Tables
Generally speaking, fields in the database table consist of two types:
h Data: Contains a value or data that you want to summarize. For the bank account
example, the Amount field is a data field.
h Category: Describes the data. For the bank account data, the Date, Weekday, AcctType,
OpenedBy, Branch, and Customer fields are category fields because they describe the
data in the Amount field.
A single database table can have any number of data fields and category fields. When you create
a pivot table, you usually want to summarize one or more of the data fields. Conversely, the
values in the category fields appear in the pivot table as row labels, column labels, or report filters.
 
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