Microsoft Office Tutorials and References
In Depth Information
More Pivot Table Examples
Copying a pivot table
A pivot table is very flexible, but it does have some limitations. For example, you can’t insert
new rows or columns, change any of the calculated values, or enter formulas within the pivot
table. If you want to manipulate a pivot table in ways not normally permitted, make a copy of it.
To copy a pivot table, select the entire table and choose Home➜Clipboard➜Copy (or press
Ctrl+C). Then select a new worksheet and choose Home Clipboard➜Paste➜Paste Values. The
contents of the pivot table are copied to the new location so that you can do whatever you like
to them. You also may want to copy the formats from the pivot table. Select the entire pivot
table and then choose Home➜Clipboard➜Format Painter. Then click the upper-left corner of
the copied range.
Note that the copied information is not a pivot table, and it is no longer linked to the source
data. If the source data changes, your copied pivot table does not reflect these changes.
More Pivot Table Examples
To demonstrate the flexibility of pivot tables, I’ve created some additional pivot tables. The
examples use the bank account data and answer the questions posed earlier in this chapter (see
the “A Pivot Table Example” section).
Question 1
What is the daily total new deposit amount for each branch?
Figure 18-13 shows the pivot table that answers this question.
h The Branch field is in the Column Labels section.
h The Date field is in the Row Labels section.
h The Amount field is in the Value section and is summarized by Sum.
Note that the pivot table can also be sorted by any column. For example, you can sort the Grand
Total column in descending order to find out which day of the month had the large amount of
new funds. To sort, just right-click any cell in the column to sort and select Sort from the shortcut
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