Microsoft Office Tutorials and References

In Depth Information

**Excel’s Auditing Tools**

Using Excel’s Formula Evaluator

Excel’s Formula Evaluator enables you to see the various parts of a nested formula evaluated in

the order that the formula is calculated.

To use the Formula Evaluator, select the cell that contains the formula and choose Formula

➜

Formula Auditing

➜

Evaluate Formula to display the Evaluate Formula dialog box, as shown in

Figure 21-14.

Figure 21-14:
Excel’s Formula Evaluator shows a formula being calculated one step at a time.

Click the Evaluate button to show the result of calculating the expressions within the formula.

Each click of the button performs another calculation. This feature may seem a bit complicated at

first, but if you spend some time working with it, you’ll understand how it works and see the value.

Excel provides another way to evaluate a part of a formula:

1.
Select the cell that contains the formula.

2.
Press F2 to get into cell edit mode.

3.
Use your mouse to highlight the portion of the formula that you want to evaluate. Or,

press Shift and use the arrow keys.

4.
Press F9.

The highlighted portion of the formula displays the calculated result. You can evaluate other

parts of the formula or press Esc to cancel and return your formula to its previous state.

Be careful when using this technique because if you press Enter (rather than Esc), the

formula will be modified to use the calculated values.