Microsoft Office Tutorials and References
In Depth Information
Calculating Formulas
Don’t hard-code values
When you create a formula, think twice before using a literal value in the formula. For example,
if your formula calculates a 7.5 percent sales tax, you may be tempted to enter a formula such as
A better approach is to insert the sales tax rate into a cell and use the cell reference in place of
the literal value. This makes it easier to modify and maintain your worksheet. For example, if the
sales tax range changes to 7.75 percent, you need to modify every formula that uses the old
value. If the tax rate is stored in a cell, you simply change one cell and all the formulas
recalculate using the new value.
Simply accepting the correction proposed in the dialog box is tempting, but be careful.
In many cases, the proposed formula, although syntactically correct, isn’t the formula
that you want. In the following example, I omitted the closing parenthesis after
January. In Figure 2-2, Excel proposed this correction:
In fact, the correct formula is
Figure 2-2: Excel’s Formula AutoCorrect feature often suggests a correction to an erroneous formula.
Calculating Formulas
You’ve probably noticed that the formulas in your worksheet get calculated immediately. If you
change any cells that the formula uses, the formula displays a new result with no effort on your
part. This occurs when Excel’s Calculation mode is set to Automatic. In this mode (the default
mode), Excel follows certain rules when calculating your worksheet:
h When you make a change (enter or edit data or formulas, for example), Excel calculates
immediately those formulas that depend on new or edited data.
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