Microsoft Office Tutorials and References
In Depth Information
Converting Formulas to Values
5. Activate cell A2.
6. Press F2, for edit mode.
7. Choose Home
Clipboard
Paste (or press Ctrl+V), followed by Enter.
This operation pastes an exact copy of the formula text into cell A2.
You can also use this technique to copy just part of a formula to use in another formula. Just
select the part of the formula that you want to copy by dragging the mouse or by pressing the
Shift+arrow keys. Then use any of the available techniques to copy the selection to the Clipboard.
You can then paste the text to another cell.
Formulas (or parts of formulas) copied in this manner won’t have their cell references adjusted
when you paste them to a new cell. This is because you copy the formulas as text, not as actual
formulas.
Another technique for making an exact copy of a formula is to edit the formula and remove its
initial equal sign. This converts the formula to text. Then, copy the “nonformula” to a new location.
Finally, edit both the original formula and the copied formula by inserting the initial equal sign.
Converting Formulas to Values
If you have a range of formulas that always produce the same result (that is, dead formulas), you
may want to convert them to values. You can use the Home
Clipboard
Paste
Values
command to do this.
Suppose that range A1:A10 contains formulas that calculate a result that never changes. To
convert these formulas to values:
1. Select A1:A10.
2. Choose Home
Clipboard
Copy (or press Ctrl+C).
3. Choose Home
Clipboard
Paste
Values.
4. Press Enter or Esc to cancel paste mode.
You can also take advantage of a Smart Tag. In Step 3 in the preceding list, press Ctrl+V to paste.
A Smart Tag appears at the lower-right corner of the range. Click the Smart Tag and select one
of the Paste Values icons (see Figure 2-5).
 
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