Microsoft Office Tutorials and References
In Depth Information
Shortcuts for Creating Cell and Range Names
To change the scope of a name, you must delete the name and re-create it. If you’re
careful to use the same name, your formulas that use that name will still work.
The Edit Name dialog box isn’t the only way to edit a name. If the only property that you want to
change is the Refers To property, you can do it right in the Name Manager dialog box. At the
bottom of the dialog box is the field labeled Refers To. Simply select the name that you’d like to edit
in the main window and change the reference in the Refers To field.
If you edit the contents of the Refers To field manually, the status bar displays Point ,
indicating that you’re in point mode. If you try to use keys such as the arrows, Home, or
End, you’ll find that you’re navigating around the worksheet rather than editing the
Refers To text. This is a constant source of frustration to many Excel users. But there’s a
simple solution. To switch from point mode to edit mode, press F2 and note that the
status bar changes to show Edit .
Deleting names
Clicking the Delete button in the Name Manager permanently removes the selected name from
your workbook. Excel warns you first because this action cannot be undone.
Unfortunately, Excel does not replace deleted names with the original cell references.
Any formulas that use a name that you delete will display the #NAME? error.
Shortcuts for Creating Cell and Range Names
Excel provides several ways to create names for cells and ranges other than the Name Manager. I
discuss these methods in this section, along with some other relevant information that pertains to
The New Name dialog box
You can access the New Name dialog box by choosing Formulas
Define Name.
The New Name dialog box displayed is identical in form and function to the one from the New
button on the Name Manager dialog box.
Defined Names
A single cell or range can have any number of names. I can’t think of a good reason to
use more than one name, but Excel does permit it. If a cell or range has multiple names,
the Name box always displays the name that’s first alphabetically when you select the
cell or range.
A name can also refer to a noncontiguous range of cells. You can select a noncontiguous range
by pressing Ctrl while you select various cells or ranges with the mouse.
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