Microsoft Office Tutorials and References
In Depth Information
Documenting Your Documents
Probably one of the first things you learned to do after you mastered the art
of turning on your computer was to organize the documents you created.
Presumably you discovered the My Documents folder and learned how to
subdivide it into smaller folders, in much the same way that you create paper
folders to help keep your paperwork in order.
Sharing documents with users in other locations presents a whole new set of
challenges. First of all, you’ll have to have some method of transmitting your
documents to other people; after all, they can’t see documents that you
continue to store on your own computer. You might try e-mailing documents to
people; however, in this day of spam and viruses you’re likely to find it
difficult to send and receive files — especially the larger ones. And then you have
to find a way of keeping those files updated so that all users have the latest
and greatest version of a document. Whew! What a nightmare.
Business Contact Manager and Office Live make it so easy to share
documents that you might just think you’re dreaming. You can either upload a
bunch of documents directly to the Business Documents list, or you can
create folders and upload documents directly into each folder.
Of course, if you’ve been following along through this topic, by now you’re
an old pro at adding items to a Business Contact Manager list. But adding a
document has a few extra twists. Here’s what you need to know:
1. Click Business Contact Manager from the Office Live Home page
The Business Contact Manager dashboard opens.
2. Click the More tab and chose Business Documents.
The Documents list opens. You might want to dive right in and start
adding documents, but I highly recommend that you first give some
thought to which folders you want to create.
After you add a document to the Documents list, you can’t move it to
another folder. If you anticipate having a lot of documents in the
Documents list, create folders before you upload documents.
3. Choose New
You’ll have a choice of New Folder or, well, New Folder. I recommend
picking the New Folder option — especially considering that it’s your