Microsoft Office Tutorials and References
In Depth Information
• Resources: Select a resource from the list of resources on the left,
and then click Add to commandeer the resource for this
appointment. The rest of the people in your company can now see that the
resource is unavailable for the selected time period.
• Free/Busy: Allows you to view the availability of each invitee.
• Begin: Select starting date and time of your meeting.
• End: Select the ending date and time of your meeting.
• All Day Event: Check the Make This an All-Day Activity that doesn’t
start or end at a specific hour if you are scheduling an all-day event.
• Recurrence: Check the Make This a Repeating Event option if you
are scheduling a recurring event. The Recurrence field expands
before your eyes to include the additional options (see Figure 13-4).
• Check Double Booking: Click the Check icon to make sure this
appointment is viable for all invitees. If there is a conflict, the
Check Double Booking area expands to show you a warning.
• Location: There are three rules that govern appointments: location,
location, location. Knowing when an appointment occurs does you
absolutely no good if you don’t also know where the appointment
is to take place.
• Category: Select the category that this scheduled event falls under,
or click the Specify radio button and create your own category.
• Description: Type a description of the event. You can also use this
area to include other important tidbits of information such as
“remember to bring brochures” or “it’s his turn to buy lunch.”
• Meeting Workspace: Check the Use a Meeting Workspace to organize
attendees, agendas, documents, minutes, and other details for this
event option if you’d like to create a new Workspace for the meeting.
Talk about cool: A New Meeting Workspace page opens — already
filled in with the pertinent details. Click OK and the Workspace is
added to Office Live and you return to the New Appointment page.