Microsoft Office Tutorials and References
In Depth Information
can’t see the Minor version. For example, you may not want everyone who has
access to your library to see comments or revisions while a file is being edited.
Here’s a quick list of other major points to keep in mind about versions:
If Major and Minor versions are being tracked and no one has published
a Major version yet, the file is not visible for people who don’t have
permission to see draft items.
When content approval is required, you can specify whether files that
are pending approval can be viewed by people with permission to read,
people with permission to edit, or only the author and people with
permission to approve items.
If both Major and Minor versions are being tracked, the author must
publish a Major version before the file can be submitted for approval.
When content approval is required, people who have permission to read
content but don’t have permission to see draft items will see the last
approved or Major version of the file.
The following steps apply only to libraries that track both Major and Minor
versions and lists or libraries that require content approval.
1. On the Settings menu, click List Settings, or click the settings for the
type of library that you are opening.
For example, in a document library, click Document Library Settings.
2. Under General Settings, click Versioning Settings.
3. In the Draft Item Security section, under Who Should See Draft Items
in This List (or under Who Should See Draft Items in This Document
Library), click the group of users whom you want to enable to view
drafts.
The option for users who can approve items is available only if your
library requires content approval.
4. Click OK.
When content approval is required, people who have permission to read
content but don’t have permission to see draft items will see the last approved
version (or last Major version) of the file. If Major and Minor versions are
being tracked, and no one has published a Major version yet, the file won’t
be visible to people who don’t have permission to see draft items.
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